Office Coordinator

Job reference: #16388

Brand: Lumus Imaging

Location: Sydney

Work type: Full Time (Permanent)

•  Sydney CBD (initially), relocating to Chatswood in late July
•  5 Days in the Office

At Lumus Imaging, we are passionate about caring for your health and wellbeing at every stage of life.

With over 30 years of experience in medical imaging, Lumus combines cutting-edge technology with compassionate care. Our team of over 2,000 diagnostic professionals—including radiographers, sonographers, nuclear medicine technologists, nurses, centre support staff, and a network of independent radiologists—delivers excellence across more than 150 sites nationwide.

We are currently seeking a proactive and organised Office Coordinator to support our Corporate Head Office and play a key role in the transition to our new office in Chatswood. This is a fantastic opportunity for someone who thrives in a dynamic environment, enjoys supporting others, and takes pride in maintaining a welcoming and efficient workspace.

About the role

This role will initially be based at our Sydney CBD office, working closely with the team to support daily operations and prepare for our relocation to Chatswood (5mins walk from Chatswood interchange) in late July. You’ll be responsible for a range of duties from managing front-of-house  to general office administration, while also providing hands-on support to the Executive Assistant across travel, finance, and executive admin tasks.

Key Responsibilities

Office & Facilities Coordination

• Greet guests and manage front-of-house responsibilities
• Maintain shared office spaces including meeting rooms, kitchen, and breakout areas
• Manage incoming mail, deliveries, and supply orders
• Support the relocation and setup of the new Chatswood office

Meeting & Tech Support

• Set up meeting rooms with required AV and tech equipment
• Liaise with IT support for troubleshooting issues
• Arrange catering and prepare materials for meetings and events

Executive Support

• Assist the Executive Assistant with general administrative tasks
• Coordinate calendars, meetings, and internal events
• Manage travel bookings and detailed itineraries
• Prepare documents, reports, and presentations as needed

What we are looking for

• 3+ years’ experience in office coordination, administration, or reception
• Excellent organisational and multitasking skills
• Strong interpersonal and communication abilities
• Proficient in Microsoft Office
• Friendly, professional, and proactive approach

If you're a motivated team player who enjoys creating structure, supporting others, and being at the heart of office operations, we’d love to hear from you.

Benefits and Wellbeing

As part of working for Lumus Imaging, you will have access to a range of benefits including:

• Benefits platform - Reduce the impact of the cost of living with everyday savings with 500+ of Australia's most-loved brands, (from the weekly grocery shop to premium perks like holidays).
• Fitness Passport – Access top fitness centres & pools across Australia at a subsidised rate.
• Corporate health insurance discounts, banking benefits and novated leasing salary packaging.
• Career growth and development opportunities with access to a comprehensive library of online courses and learning paths via our e-learning platform.
• Confidential health and well-being support through our Employee Assistance Program, available to all employees and their family members.

Our commitment to diversity and inclusion

Lumus Imaging is an equal opportunity employer committed to creating an inclusive workplace. We seek to recruit from diverse applicants and create teams with skills, perspectives and experiences that complement each other at work. We welcome suitably qualified applicants regardless of age, ethnicity, socio-cultural background, disability, sexual orientation or gender identity.

How To Apply

Please click the ‘Apply Now’ button to complete the pre-screening questions and submit your application.

If you would like further details please email us at:

LumusImaging.Careers@lumusimaging.com.au

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